Admin tools

OTYS helps you to optimise the sales process. Leads can be clearly managed, tracked and analysed. With the advanced CRM system, you can monitor all activities and relationships. You also have real-time access to your sales reports anywhere and anytime, enabling you to intervene on time and make relevant adjustments.


The Calendar module provides an insightful way to manage your appointments. You can specify whether you want a day, week or month view, and what time your days start and end and who has access to your calendar. Also, you can access the calendar on your phone by downloading the OTYS Calendar app.

Let colleagues book spaces, projectors, cars and more.

Team calendars
Quick overview of all activities of your team members by day.

Calendar Options Wizard
Let a candidate or contact book an appointment in your calendar with one click.

Pick a date
Picker system to invite several people and confirm dates.

Leave System
Approve Holidays, list remaining days, manage sick leave and short leave.


Sending and receiving emails is an essential part of the recruitment and selection process. OTYS has developed a very user-friendly mail manager. Your emails can be automatically linked with the data from your database and the information from the CRM system.

Sender recognition
Create a candidate or relationship from the email sender or click through to review the details in your OTYS system.

Automatic files
Mail is visible for everyone in the contacts file or your organisation.

Automatic salutation
Create the required salutation and OTYS will generate this automatically.

Optimal searchable
Your mail is searchable by keyword and you can filter by various options.

Manage relationships
Place an email about a candidate or connection in the corresponding file with just one click.


The more tasks you have, the more important a good task management system is. The tasks module in OTYS lets you create tasks, add them to your calendar and set deadlines and reminders for email or SMS. Invite colleagues for specific tasks.

Task groups
Categorise tasks per group. Manage with an easy to use task overview.

User groups
Apply specific rights for users and decide which tasks or groups they are allowed to see and action.


The Flex Manager Module manages all your assignments. You can easily track your candidates, process durations and status.
Archive completed assignments and administer all data in one place .

Integrated calculator
Calculates gross salary, internal rates of return and margins.

Different types
Administer various types of placements.

Automatic alarm
Get notified automatically when a contract ends.

Integrate with compensation
OTYS Flex Manager connects simply to your compensation package.

Timesheet management

The timesheet app enables quick and easy recording and processing of completed hours; for the candidate as well as for the consultant and client. The candidate can record his hours through your website.
After approval, you can send it directly to your compensation package.

Online time management portal
Let your candidates enter the working hours themselves in the portal.

Authorisation for validation
Choose who validates the hours in your business or authorise the client to do the validation.

Reminder for the candidate
Remind candidates to complete timesheets by setting automatic reminders if hours are not recorded in a timely manner.

Templates per project
Declarations and notifications can be set per project via the templates system.


Easily create and send invoices. With the Invoicing Module, you can invoice anytime and anywhere on client, candidate or relationship level.
Send invoices simply by e-mail or generate hard copies for delivering by the post. Separate actions are no longer required .

Invoice in pdf and corporate identity
Generate invoices designed with your branding.

Maintain statuses
Give your invoice a standard and status like open, sent and paid. Easy to track with the OTYS analytics.

OTYS is able to integrate with multiple financial packages.
Interested in our solutions?

OTYS is happy to be your partner.
We will make sure you are the owner of an optimal working process and that your vacancies are more easily found by search engines, delivering better candidates to your critical vacancies.

Contact us Schedule demo

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